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Congratulations on your upcoming Quinceñera! At Party People Productions, we believe that a great Quinceñera Reception starts with the planning and coordination and continues with the music and entertainment. With plenty of time
before your special day, follow this suggested Quinceñera Countdown Calendar so that you can make your Quinceñera dreams turn into a reality. Don't forget, by selecting Party People Productions for your entertainment needs, you can feel confident that you will recieve the personalized service that you deserve in order to create a succesfull Quinceñera Reception for you and your honored guests. 12 months - Announce your Quinceñera. - Choose theme and style. - Work out a basic budget. - Research reception venues. - Determine number of guests. - Look through magazines for ideas. - Meet potential Quinceñera planners/consultants and obtain bids. - Research and start setting up appointments with other Quinceñera professionals (Dj's, photo/videographers etc.). - Contact priest/church to determine parish requirements and book date. - Make a list of potential attendants. 11 Months - Select a Quinceñera planner/consultant and meet to discuss details. - Finalize theme, style and decorations. - Meet with several caterers and arrange for tastings. - Contact potential padrinos with cost estimates. - Visit potential venues. - Invite and confirm attendants. 10 Months - Select and reserve your reception venue. - Reserve Party People Productions as your Quinceñera Reception Specialist. - Get a Quinceñera Reception Planner form from Party People Productions and familiarize yourself with it. - Select and reserve a photographer and make a list of shots. - Select and reserve a videographer. - Select and reserve a florist. - Select and reserve a caterer. - First attendant meetings to discuss dress choices and talk about their task assignments. - Select and order invitations. 9 Months - Send out save-the-date announcements. - Select and order your gown. - Select and order attendant dresses. - Select and order tierra, gloves, shoes and other accesories. - Select menu and liquor to be served at your reception. - Launch your Quinceñera website. - Select and buy decorations. - Confirm orders and delivery dates for your gown and attendants' dresses. - Register for gifts. 8 Months - Make an appointment for your gown and attendant dress fittings. - Discuss and select flower colors with your florist. 7 Months - Discuss tuxedo attire with attendants. 6 Months - Select and order "last doll". - Select and order Bible. - Arrange rehearsal dinner. - Select and order programs, with padrino info and event details. 5 Months - Order table cards. - Taste a variety of Quinceñera cakes. - Secure reservations for final rehearsal dinner. - Select and order attendant tuxedos. 4 Months - Catch up and tighten loose ends. - Meet with potential choreographers for Valz and Special Dance. 3 Months - Select a choreographer and start learning your Valz and Special Dance routines. - Make hair and makeup appointments, including practice appointments. - Finalize guest list with addresses. - Print padrino list. - Pick up Invitations and address them. - Take another look at your registry and update or add items. - Create hotel/venue information cards and maps to include with your invitations. - Set appointment for first tuxedo fitting for attendants. - Prepare a basic playlist of Quinceñera Reception music selections - Set an appointment to start the planning/coordination of your Quinceñera Reception with Party People Productions. 2 months - Send out invitations. - Start RSVP. - Select and purchase attendent gifts. - Make an appointment for final gown fitting. - Make an appointment for final fitting for all attendants. - Arrange transportation. - Set an appointment with Party People Productions to discuss things in more detail. 6 Weeks - Write thank you notes as you recieve gifts. - Write newspaper announcements and gather photo's. - Shop for Quinceñera favors. 4 Weeks - Begin writing toasts/thank yous. - Pick up programs. - Confirm floral delevery times - Confirm food/cake delivery times. - Confirm photographer/videographer. - Confirm limo or other transportation. - Send out rehearsal dinner invitations. - Have usher meeting and assign duties. - Contact priest and confirm church service details (readings, music). - Organize transportation of suuplies (cake knife, bible, toasting glasses, etc). - Arrange for preparation, storage and break areas for all Quinceñera professionals at the reception venue. - Determine seating arrangement for guests. - Go in for a dry run with a professional makeup artists and make a day-of-Quinceñera appointment. - Arrange for table card setup at reception venue. - Set an appointment with Party People Productions to confirm music and go over more details and/or changes. - If you color your hair, make appointment for a touch-up the week before your Quinceñera. 3 Weeks - Pick up gown. - Give final headcount to the caterer and review details. - Arrange for delivery and placement of Quinceñera flowers, candles and other decorations. 2 Week - Pic up gown. - Contact guests who haven't responded. - Confirm tuxedo pickup. - Pick up attendants' gowns. - Update RSVP. 1 Week - Hair color touchups. - Make a list of payments required for day of Quinceñera. - Finalize guest list. - Confirm seating chart. - Final attendant meeting. - Confession. - Prepare gifts for attendants. - Finalize toasts and thank you speeches. - Set an appointment with Party People Productions to go over more details and/or changes. 1 Day Before - Prepare payment envelopes for vendors. - Pick up tuxedos. - Attend rehearsal dinner. - If schedule permits, Party People Productions to attend final rehearsal dinner to go over timing of Valz and Special Dance. - Finalize schedule, timing and musical selection with Party People Productions. Day of Quinceñera - Eat a good breakfast. - Attend hairstyle appointment. - Give yourself plenty of time to get ready. - Finally, let all the Quinceñera professionals do their thing so that you can relax and have a great time filled with wonderfull memories with your family and friends that will last a lifetime. |
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